Check List

Congratulations on being accepted as a Civic Technology and Engagement Fellow! Here’s a handy checklist of items coming your way:

  • Laptop
  • Email alias
  • Microsoft Badge (Contact diocha@microsoft.com)
  • Microsoft Research Building Badge (Talk to MSR Receptionist)
  • Grand Central Tech Badge (Contact julia@grandcentraltech.com)
  • Civic Hall Access (John must add you to list)

NOTE – you may receive a bit more than just these items, anything after these items depends on where you are stationed and your director. These may include:

  • Surface Pro Docking Station
  • Arc Touch Mouse
  • Desk space
  • Monitor
  • Speakers

Your email address alias will be assigned to you some days after your first work day, and the badge will happen a few days after that. Your director will need to approve your email access.

Access to Tech Resources

Confirm you have access to the following resources before starting on a project.

  • Email
    • Once your email alias is set up, you can download the Microsoft Authenticator app to set up two-step verification before setting up your email on mobile.
    • Once Authenticator setup is complete, download the Microsoft Outlook app to sync your email on your phone.
  • LastPass
    • LastPass stores the team's shared logins for various services including Outlook, Github, and Azure. John must grant you priveleges to view these passwords. Use your Microsoft email account to access LastPass.
  • Github TCE
    • John or a current fellow will need to grant you access to the Microsoft TCE Github team. Access can be granted by going to the team page > clicking "People" tab > click "Invite Member". Note that there is a 6-person limit for team members under our current Github subscription.
  • Github MicrosoftNY
    • We have a MicrosoftNY account for use with Github for synching repositories to Azure. The credentials are available via LastPass.
  • Azure
    • Azure hosts most of our team projects and applications. The login for Azure is available via LastPass.

Laptop Setup

Setting Up Your New PC

  1. Attach the Surface Pro Ethernet Adapter to the Surface Pro.
  2. Press and hold the volume down button and then press the power button, continue to hold the volume down button until the Surface starts to boot from the USB key. A dialog box will appear that states that it is “Checking Media Presence……”. Then it will “Start PXE over IPv4”.
  3. When prompted press Enter for network boot service
  4. Choose MSIT all supported windows client/ server OS
  5. Choose your language and press enter.
  6. Under user alias, enter your user alias (e.g. v-aherna@microsoft.com)
  7. If you do not have an alias yet, please contact your TCE Supervisor
  8. Under domain choose the domain you are situated in - ask your supervisor for the exact information
  9. For “Task Sequence” choose Windows 10 64bit & office 2016
  10. Under Computer Details,
  11. Name your computer (when naming your computer, ensure that the name is not generic, i.e. “work computer” …. Names MUST BE UNIQUE
  12. Under “domain to join” make sure it is the same as earlier
  13. For your username, delete the “@microsoft.com” text
  14. for Installation Partition, tick “I acknowledge that any and all data on this hard disk will be permanently erased"
  15. For language packs choose English and any other language packs you’re interested in
  16. Locale and time keep as is
  17. For administrator password can be anything you want – I’d recommend keeping it the same as your alias account’s password
  18. Keep local administrators as is
  19. Under bit locker keep as is
  20. Finally, under ready, ensure everything is as you’d like it and click begin.
  21. Wait for the installation to finish. Estimated time 30- 45 minutes

How to sync / connect @microsoft.com and personal email

NOTE: if you connect work email accounts to your phones there will be major security changes to that device. Some of these changes include a more complex password, device management which includes unchangeable settings (i.e. screen time out settings, etc.) and most importantly, a direct link from your phone to Microsoft.

If you already have your device managed by another organization, you cannot add Microsoft email to your device.

PLEASE BE 100% SURE YOU ARE OK WITH CONNECTING YOUR WORK ACCOUNT TO YOUR PERSONAL PHONE. These changes cannot be undone without factory resetting your device!

Microsoft Support

Need More Help? Contact the Help Desk!
· Land Line Number: 425-706-5000
· Skype: 1-866-539-4191

And don’t forget your director is always there to help you out!

Building Visitor Access Policy

Civic Hall access does not require a badge. You sign in each day you are at Civic Hall.

For access to Microsoft Research and Microsoft Times Square buildings, use your Microsoft Badge.

For guest access to Microsoft spaces, visiting Microsoft employees and visitors must be pre-registered. Please submit name (first & last), date, and time of visit to the NYC-641 AOA Facilities Team at NYC641HELP@microsoft.com, or stop by reception.

All visitors must sign in with lobby security, present valid identification and state who they are visiting.

If you have any questions or concerns, please contact NYC641HELP.